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Administrative Assistant 1 - Part Time

The Wine Group, 4596 Tesla Rd., Livermore, California, United States of America Req #1187
Friday, April 29, 2022
At The Wine Group we are passionate about our people, our future and our wine. We are America’s second largest wine producer by volume with over 1,200 employees globally across 12 locations in California, New York and Australia. We are proud to be responsible for many of America’s most beloved wine brands, including Cupcake, Franzia, Chloe, Concannon, Benziger, Imagery, AVA Grace, 7 Deadly and more. We are dedicated to our culture built on values like entrepreneurialism, innovation, social responsibility and stewardship. To learn about us and our career opportunities, check us out at www.thewinegroup.com and then come join the exciting journey at The Wine Group.

JOB SUMMARY


The Administrative Assistant 1 is responsible for providing a wide variety of day-to-day clerical and administrative duties. The Administrative Assistant is responsible for organizing onsite meetings and events, greeting and assisting guests and employees with basic needs and requests. Overall accountable for internal processes to ensure and improve office operations. The ideal candidate will embrace and exhibit The Wine Group Core Values – Long-Term Sustainable Value Creation, Relentlessly Entrepreneurial, Empowered People and Responsible and Trustworthy


This is an in-office position.


ESSENTIAL FUNCTIONS

  • Assist with primary office calendar coordination, including meeting space, tastings, reservations and supporting catering requirements; set up and clean up as necessary
  • Process incoming and outgoing mail, overnight packages and certified/delivery confirmed mail/packages and deliver mail and packages to appropriate departments and individuals
  • Monitor site kitchens /break rooms, beverages, and office supplies; order and restock items as necessary; coordinate with vendors to maintain proper pricing and delivery schedules
  • Prioritize conflicting needs; handle matters expeditiously; proactively, and follow-through on projects to successful completion
  • Procure and send product samples to employees and service providers
  • Assist with office assignments, set-up and transfers
  • Serve as site lead for pickup / distribution of employee holiday wine and wine orders
  • Readily available to respond to issues/requests and ability to keep cool under pressure
  • Responsibilities and activities may change based on business needs


QUALIFICATIONS

  • A minimum of 3 years administrative experience
  • Advanced computer skills in Microsoft Office Suite, and internet research skills
  • Excellent verbal and written communication skills, including the ability to understand nuance and adapt communication style based on the audience and situation
  • Results oriented, ability to multi-task and work at a fast pace with competing priorities, a proactive solution seeker, and adaptive to change
  • Strong planning, organizational, time and project management skills to prioritize and complete multiple assignments and coordinate workflow with minimal to no supervision
  • Work independently within set guidelines; work effectively in team environment, adherence to all safety regulations and operating procedures
  • Ability to use discretion and handle sensitive and confidential information
  • Support and model all company procedures and policies
  • Embrace and exhibit The Wine Group Core Values – Long-Term Sustainable Value Creation, Relentlessly Entrepreneurial, Empowered People and Responsible and Trustworthy


PHYSICAL DEMANDS

  • Ability to travel between TWG sites as needed
  • Primary work activities are within an office environment
  • Ability to to move, transport, and position objects weighing up to 40 pounds at varying frequencies



At The Wine Group, we are proud to be an equal opportunity employer and we are committed to an environment of mutual respect, diversity and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.


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Other details

  • Job Family Administrative Support
  • Job Function Cross-Fun
  • Pay Type Hourly
Location on Google Maps
  • The Wine Group, 4596 Tesla Rd., Livermore, California, United States of America